The appointment message that reaches your clinic at night should not wait until morning
Nuvora AI builds an automation system for dental clinics that answers appointment requests from WhatsApp, Instagram and your website within seconds, finds a free slot, writes it to your calendar and reminds the patient.
Hi, I have a bad toothache. Do you have anything free tomorrow?
Hello, we have availability today. When would you like to come in?
Thanks, I already booked somewhere else.
Hi, I have a bad toothache. Do you have anything free tomorrow?
Sorry to hear that. Tomorrow 10:30 and 14:00 are free — which works for you? If the pain is severe I can also point you to an emergency option tonight.
The first one works, thanks.
Where it is being lost
- Messages that arrive in the evening or at the weekend stay unanswered until morning; by then the patient has written to another clinic.
- Patients who miss their appointment mean an empty chair and a wasted dentist hour.
- Reception is split between phone, WhatsApp and Instagram; some messages are never seen.
- The same questions about prices, insurance and directions are answered dozens of times a day.
What the system does
- Instant reply on every channel
- WhatsApp, Instagram and website messages arrive in one system; the patient gets a first reply within seconds.
- Straight into the calendar
- The system checks dentist and chair availability, offers options and writes the chosen slot to your calendar.
- Reminders and confirmation
- A reminder goes out the day before and on the morning of the appointment; the patient confirms or reschedules with one message.
- Handover to the dentist
- Medical questions or complex cases are handed to your team; the system never gives medication or treatment advice.
Automation package for dental clinics
We start with message handling and booking today; the other repetitive jobs in your industry are added to the same system step by step. If you need a roadmap item first, we plan it together during setup.
- Live
Message handling and booking
Requests from WhatsApp, Instagram and your website are answered 24/7 and booked into the calendar.
- Live
Reminders and confirmation
Reminder the day before and on the morning; the patient confirms or reschedules with one message.
- On the roadmap
Treatment follow-up
For multi-session treatments like root canals or implants, the next session is scheduled and reminded automatically.
- On the roadmap
6-month recall
Patients whose last visit was 6 months ago receive a polite invitation for a check-up.
- On the roadmap
Google review requests
Happy patients are asked for a Google review automatically after their appointment.
- On the roadmap
Weekly report
Enquiries, bookings and no-show counts land on your WhatsApp every Monday.
Frequently asked questions about dental clinics
How much does appointment automation cost for a dental clinic?
Nuvora AI dental clinic setups are priced as a one-time setup fee per clinic plus a monthly subscription. The exact figure depends on the number of channels and dentists; you receive a clear quote in the free demo call.
Which scheduling software does it work with?
Nuvora AI works with Google Calendar out of the box and connects to your clinic management software if it offers an integration. Where no integration exists, bookings are written to a shared calendar and sheet.
Is the patient talking to a real person?
The patient chats with your clinic’s official WhatsApp or Instagram account. The system handles the first reply and the booking; if the patient asks or the topic requires it, the conversation is passed to your team.
How long does setup take?
A standard dental clinic setup goes live within 5 to 10 working days after account access is provided.
See the system running on your own business’s messages
In the demo call we run the system on a real conversation from your industry. It takes 20 minutes and there is no commitment.